Pennsylvania Filing Guide

Filing Methods

• Online Portal
• Paper Form
• Email (PDF)

Filing Steps

1. 1Register for PASLA EFS at https://www.pasla.org/efs/login
2. 2File monthly Form 1620 with PASLA electronically
3. 3Export list items require Form 1604-E within 45 days (not just stamped declaration page)
4. 4Complete Form 1609-PR producer affidavit for each placement
5. 5Document diligent search (3 admitted insurers) in producer file
6. 6Include 10-point type notice on every policy
7. 7File annual RCT-123 by January 31 to PA Department of Revenue
8. 8Attach copies of all monthly 1620 reports to RCT-123
9. 9File signed copy of RCT-123 and 1620s electronically with PASLA in EFS
10. 10Payments $1,000+ must be electronic or certified/cashier check
11. 11Additional fees ($25 late, $50 missing affidavit) CANNOT be passed to insured
12. 12Up to 25% of risk can be placed with non-eligible insurer (Pa. Cons. Stat. § 40-15-106)
13. 13Commercial cyber insurance is on export list - requires Form 1604-E within 45 days
14. 14Verify insurer on PA eligible list before placement

Required Forms

• Form 1620 - Monthly report to PASLA
• RCT-123 - Annual Gross Premiums Tax Report to PA DOR
• Form 1609-PR - Producer Affidavit
• Form 1604-E - Export List Declaration (for export list items)
• Policy with 10-pt notice
• Copies of monthly 1620 reports (attach to RCT-123)

Common Issues to Avoid

• Missing Form 1609-PR producer affidavit ($50 additional fee)
• Late filing beyond required deadline ($25 additional fee)
• Forgetting export list filing (Form 1604-E) for export list coverages
• Missing 45-day deadline for export list filing
• Policy notice not in 10-point type minimum
• Not documenting diligent search (3 admitted insurers) in file
• Forgetting monthly 1620 reports to PASLA
• Not attaching monthly 1620 copies to annual RCT-123
• Passing additional fees to insured (prohibited)
• Not filing signed copy with PASLA electronically
• Using payment method under $1,000 threshold (must be electronic or certified check)
• Not registering for PASLA EFS before first filing

Helpful Tips

• Register for PASLA EFS early to ensure system access
• Set monthly reminder for Form 1620 filing
• Create Form 1609-PR affidavit template for faster processing
• Keep diligent search documentation in each file (not on form)
• Use 10-point type or larger for all policy notices
• Calendar export list 45-day deadline for cyber and other export items
• Keep copies of all monthly 1620 reports for annual RCT-123 filing
• Remember: late fees and missing affidavit fees cannot be passed to insured
• Annual RCT-123 due January 31 - set December reminder to prepare
• For cyber insurance: remember export list filing requirement (added 7/15/2023)
• Up to 25% of risk can go to non-eligible insurer if needed
• Contact PASLA at 610-594-1340 for EFS or filing questions

Frequently Asked Questions